Privacy Policy

This is the privacy policy of West Meon Community Shop Association Ltd, trading as West Meon Wine Society.  
We are committed to protecting your privacy and ensuring the confidentiality of the personal information we collect.

Introduction
This privacy notice sets out the way we process your information and details our privacy policy. We will always refer to this privacy policy when we ask you for your consent. We’ll keep this policy updated on our webpage to show you all the things we do with your personal information so that you can be confident when sharing your information with us that it will be only used for what we say here.

How we use personal information
Personal information provided to us will be used for the purposes outlined at the time of collection or registration in accordance with the preferences you express.

Personal data collected and processed by us may be used for the following
purposes:

Fulfilment of orders for goods and services requested.
Research and statistical analysis.
Communication about new products and events that we think may be of interest to you.
To tell you about special offers.
Ensuring all marketing communications you receive from us are relevant, such as tailoring messaging to our existing customers and potential customers and to our suppliers.


Personal data collected and processed by us will not be shared with third parties. You are always in control of how we communicate with you. If you no longer wish to receive emails from us, you can opt out by clicking on the unsubscribe link that is included at the bottom of all email campaigns. 

Your Marketing Permissions
We always uphold your choices about what type of communications you want to receive and how you want to receive them.  However, there are some communications that need to happen regardless of your marketing preferences. These are what we would describe as essential communications to fulfil our promises to you as a buyer of goods or services from us.

Retention
We will retain your personal information for as long as you have an active
relationship with us and to comply with our legal obligations in relation to
matters such as accounting rules. If you cease to have an active relationship with us or request to receive no further contact, we will also retain some basic information in order to avoid sending you unwanted materials in the future, and to ensure that we don’t accidentally duplicate information.

Consent
When we request your consent, we will ensure always that you are as fully informed as possible at the time on what we do with your personal information, with whom it may be shared and how long we will keep it. This is in line with the requirements of the current Data Protection Act 2018 and other relevant legislation.
Accessing your personal data held by West Meon Wine Society
You have the right to ask us, in writing, for a copy of all the personal data held about you (this is known as Subject access request). A copy will be sent to you as soon as possible but this will not be later than 40 days after your request.

If you would like to access your personal data held by us, please email us at westmeonwine@gmail.com.
Updating and amending your personal information
If, at any time, you want to update or amend your personal data you can do this by going into your Account and making the changes.  If you have any problems please email us at: westmeonwine@gmail.com.  For alternative communication methods you can use out Contact Us page.  
Verification, updating or amendment of personal data will take place within 28 days of receipt of your request.
Links to third party websites
This privacy policy applies solely to the personal data collected by us and does not apply to third party websites and services that are not under our control. We cannot be held responsible for the privacy policies of third party websites and we advise users to read the privacy policies of other websites before registering any personal data.

Data Security
West Meon Wine Society has in place physical, electronic and managerial procedures to safeguard and secure the personal information we collect.  We do use external ‘data processors’ to manage events, record business meetings and contacts, and hold email mailing lists. All of our data processors have provided statements on how they keep your personal data safe and secure in compliance with the General Data Protection Regulation (GDPR) 2018. All our team and data processors who have access to, and are associated with the processing of, personal data are legally obliged to respect the confidentiality of our visitors’ and supporters’ personal data.

Legal Requirements
We keep your personal information only for as long as required to comply with legal and tax requirements and accounting rules. Where your information is no longer required, we will ensure it is disposed of in a secure manner.

What this privacy notice tells you and how it is updated
This privacy notice will hold the latest information regarding our privacy policy and we will refer to it when we ask you for your consent. The notice will be updated from time to time to reflect any relevant changes in legislation or related good practice. This privacy notice was last updated in May 2020.